{"id":3141,"date":"2024-07-10T08:26:58","date_gmt":"2024-07-10T06:26:58","guid":{"rendered":"https:\/\/relaunch.jut-so.de\/checklist-for-accessible-pdfs-tips-for-creating-them\/"},"modified":"2026-05-05T15:58:55","modified_gmt":"2026-05-05T13:58:55","slug":"checklist-for-accessible-pdfs-tips-for-creating-them","status":"publish","type":"post","link":"https:\/\/jut-so.de\/en\/checklist-for-accessible-pdfs-tips-for-creating-them\/","title":{"rendered":"Checklist for accessible PDFs: Tips for creating them"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">This checklist will help you to make your <strong>PDFs accessible<\/strong>. It covers all the important aspects: from preparation, structure and content to the final check. Follow these steps to ensure that your PDFs are accessible to all users &#8211; with or without disabilities. Let&#8217;s go!   <\/p>\n\n<h2 class=\"wp-block-heading\">Checklist for accessible PDFs<\/h2>\n\n<div style=\"height:29px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">Preparation:<\/h3>\n\n<p class=\"wp-block-paragraph\">\u2610 Check whether a PDF is necessary or whether a website or online form is more suitable.<br\/>\u2610 Create an accessible source document in Word, Google Docs or InDesign.<br\/>\u2610 When converting PDFs, use settings that preserve tags and accessibility formatting.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">Document structure:<\/h3>\n\n<p class=\"wp-block-paragraph\">\u2610 Check whether the PDF is tagged. If not, perform an automatic tagging function. <br\/>\u2610 Make sure that all content is correctly labeled (headings, lists, paragraphs, tables).<br\/>\u2610 Check and correct the reading order so that it is logical and intuitive.<br\/>\u2610 Add bookmarks or a linked table of contents for documents with more than one page.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">Images and graphics:<\/h3>\n\n<p class=\"wp-block-paragraph\">\u2610 Add alternative text (alt text) for all relevant graphics.<br\/>\u2610 Mark non-content-relevant elements as artifacts.<br\/>\u2610 Avoid font graphics. Offer text in diagrams as an alternative. <\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">Text and colors:<\/h3>\n\n<p class=\"wp-block-paragraph\">\u2610 Create a safe color contrast: 4.5:1 for text under 18pt, 3:1 for larger text and graphic elements.<br\/>Avoid the exclusive use of color to convey information.<br\/>\u2610 Use meaningful text for links and headings.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">Tables and forms:<\/h3>\n\n<p class=\"wp-block-paragraph\">\u2610 Structure complex tables using IDs for headings and data cells.<br\/>\u2610 Make forms fillable on screen and label all form elements.<br\/>\u2610 Create a logical sequence of the form elements.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">Language and metadata:<\/h3>\n\n<p class=\"wp-block-paragraph\">\u2610 Set the correct document language.<br\/>\u2610 Mark foreign language sections accordingly.<br\/>\u2610 Store metadata (title, author) in the document properties.<br\/>\u2610 Use a self-explanatory file name.<br\/>\u2610 Set the document title to be displayed in the title bar of the Adobe Reader.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">Security and compatibility:<\/h3>\n\n<p class=\"wp-block-paragraph\">Minimize security mechanisms. Allow access for assistive technologies. <br\/>\u2610 Avoid programmed content such as JavaScript.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">Final exam:<\/h3>\n\n<p class=\"wp-block-paragraph\">\u2610 Test the entire document with a screen reader and using keyboard navigation.<br\/>\u2610 Run the Adobe Acrobat Accessibility Checker and fix any problems found.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This checklist will help you to make your PDFs accessible. It covers all the important aspects: from preparation, structure and content to the final check. Follow these steps to ensure that your PDFs are accessible to all users &#8211; with or without disabilities. Let&#8217;s go! Checklist for accessible PDFs Preparation: \u2610 Check whether a PDF [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[91],"tags":[],"service":[],"class_list":["post-3141","post","type-post","status-publish","format-standard","hentry","category-people"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Checklist for accessible PDFs: Tips for creating them - jut-so<\/title>\n<meta name=\"description\" content=\"Checklist for accessible PDFs from preparation to final review. 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